Privacy Policy

GreatGrants, Inc. | Last updated: Mar 1, 2026

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GreatGrants considers client privacy, confidentiality, and data security to be fundamental to our business. As such, we provide the following information regarding our privacy practices.

This Privacy Policy describes the practices, policies, and procedures related to the GreatGrants website located at https://www.greatgrants.ai, as well as any related application platforms or online services that reference this Privacy Policy (collectively, the “Services”). This Policy explains the types of Personal Information we collect through the Services, how we use that information, with whom we share it, and the choices available to you regarding our collection, use, and disclosure of such information.

This Privacy Policy applies only to information gathered online through the Services and does not apply to any offline practices or services that do not reference this Privacy Policy.

The Information We Collect

We collect information that you provide directly to us, information generated through your use of the Services, and certain information collected automatically.

For purposes of this Policy, “Personal Information” means information that identifies, relates to, describes, or could reasonably be linked to an identifiable individual. Personal Information does not include publicly available information or properly de-identified information.

1. Organization Profile Information

When you create and maintain an organization profile within the Services, we collect information including:

Legal and Registration Information

  • Legal organization name
  • DBA (if applicable)
  • Employer Identification Number (EIN)
  • Home | SAM.gov  Unique Entity Identifier (UEI)
  • Organization website
  • Street address, city, state, ZIP code, county
  • Congressional district

Operational and Financial Information

  • Year founded
  • Annual budget
  • Annual volunteer hours
  • Number of volunteers
  • Fiscal year end
  • Last audit date
  • Indirect cost rate
  • Religious denomination (if provided)

Programmatic and Narrative Information

  • Focus areas and selected categories
  • Mission statement
  • Vision statement
  • Program descriptions

Leadership and Governance Information

  • Names of organizational leaders
  • Names of board members
  • Titles and roles
  • Email addresses
  • Phone numbers
  • Biographical information

2. Grant Application and Drafting Information

We collect and store content generated within the Services, including:

  • Draft and submitted grant application responses
  • Uploaded documents
  • Budget narratives
  • Internal notes and comments
  • AI-assisted drafts and revisions
  • Supporting attachments

3. Account Information

We collect information necessary to establish and maintain user accounts, including:

  • Name
  • Email address
  • Login credentials (stored in encrypted form)
  • Organization affiliation

4. Information Collected by Automated Means

When you use the Services, we may automatically collect certain technical and usage information, including:

  • IP address
  • Browser type and version
  • Device information
  • Operating system
  • Log data
  • Platform activity and feature usage
  • Session timestamps

This information is used primarily in aggregated or de-identified form to improve platform functionality and security.

How We Use Personal Information

We use Personal Information for the following purposes:

  • To provide, operate, and maintain the Services
  • To enable organization profile management and grant matching functionality
  • To support drafting, collaboration, and workflow management
  • To power and improve AI-enabled features within the Services
  • To personalize your experience
  • To respond to inquiries and provide customer support
  • To communicate updates, administrative notices, and security alerts
  • To protect the integrity and security of the Services
  • To comply with applicable laws and legal processes
  • For fraud prevention and safety

We do not sell Personal Information.

Artificial Intelligence and Automated Functionality

GreatGrants utilizes artificial intelligence (“AI”) systems to assist users in drafting, summarizing, organizing, and analyzing grant-related content.

Information entered into organization profiles and grant applications may be processed by AI systems solely to provide functionality within the Services and improve the efficiency of application preparation.

We do not use identifiable organization or user content to train publicly available AI models.

We may use aggregated and de-identified data to enhance platform performance and improve internal AI capabilities.

AI-generated outputs are probabilistic and may contain inaccuracies. Users remain responsible for reviewing and validating all outputs prior to submission to any funding source.

Personal Information Collected by Automated Means

We may use cookies, log files, and similar technologies to collect usage data.

Cookies

Cookies are small data files placed on your device that allow us to recognize your browser and capture certain information.

We use:

  • Session cookies to enable platform functionality
  • Persistent cookies to remember user preferences
  • Analytics cookies to understand platform usage

You may disable cookies through your browser settings; however, doing so may limit certain features of the Services.

Analytics

We may use third-party analytics services to understand how users interact with the Services. These providers are contractually restricted from using information for purposes other than assisting GreatGrants.

How We Protect Your Information

We implement industry-standard administrative, technical, and organizational safeguards to protect Personal Information.

All organization profile data, application materials, and user credentials are encrypted in transit and at rest using commercially reasonable encryption protocols.

While we employ security measures designed to protect Personal Information, no internet-based system can guarantee absolute security.

Disclosure of Information

We do not share Personal Information with third parties except as described below:

Service Providers

We may share information with third-party service providers that assist in hosting, infrastructure, analytics, customer support, and AI processing. These providers are contractually obligated to safeguard information and use it solely for authorized purposes.

Legal Compliance

We may disclose Personal Information when required to comply with applicable law, legal process, or government requests.

Protection of Rights

We may disclose information to protect the rights, safety, and security of GreatGrants, our users, or others.

Business Transfers

In the event of a merger, acquisition, reorganization, or sale of assets, Personal Information may be transferred as part of that transaction, subject to appropriate safeguards.

Access to Personal Information; Withdrawal of Consent

Upon request, we will provide information regarding whether we hold Personal Information about you.

You may request access, correction, deletion, or restriction of your Personal Information by contacting privacy@greatgrants.ai.

We may need to verify your identity before responding to such requests.

We may retain certain information as required by law or for legitimate business purposes.

Data Retention

We retain Personal Information for as long as your account remains active or as reasonably necessary to provide Services, comply with legal obligations, resolve disputes, and enforce agreements.

Residual information may remain in backups or archival systems for a limited period consistent with standard retention practices.

Transfer of Personal Information

The Services are hosted in the United States. If you access the Services from outside the United States, your Personal Information may be transferred to, stored, and processed in the United States.

By using the Services, you consent to such transfers.

Children and Privacy

The Services are not directed to children under the age of 16. We do not knowingly collect Personal Information from children under 16.

If you believe that a child has provided Personal Information through the Services, please contact us and we will take appropriate action.

Your U.S. Privacy Rights

Depending on your jurisdiction, you may have rights including:

  • Access to Personal Information
  • Correction of inaccuracies
  • Deletion of Personal Information
  • Data portability
  • Opt-out of certain processing activities

To exercise these rights, contact privacy@greatgrants.ai.

We will not discriminate against you for exercising applicable privacy rights.

We may require sufficient information to verify your identity before processing a request.

Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time.

If we make material changes, we will update the effective date and post the revised Policy on the Services. Continued use of the Services following such changes constitutes acceptance of the updated Privacy Policy.

How to Contact Us

If you have questions regarding this Privacy Policy, your data, or would like to submit a privacy-related request, you may contact us at:

privacy@greatgrants.ai

or write to:

GreatGrants, Inc.
1229 38th Ave N, PMB 188, Myrtle Beach 29577